Student Study Abroad

Planning Travel Abroad for USC Students

The information and instructions provided here are for Program Coordinators planning or facilitating international trips to do so in a well-informed and safe manner, and to facilitate providing the required notice to the University about their travel for emergency purposes.

USC tracks all student travel, except personal. Department designated Program Coordinators (faculty/staff) act as liaisons between programs and the Office of Insurance, Strategic and Global Initiatives, and Campus Support & Intervention. All travel, including student-initiated travel abroad, are required to have a Program Coordinator. The University depends on Program Coordinators for their department’s data collection and crisis response.

Step 1: Submit Roster (6 weeks in advance)

Step 2: Obtain Student Signatures (prior to departure)

Each coordinator must collect and document all of the signed forms listed below from all students participating in their program.

Step 3: Distribute Travel Insurance (prior to departure)

  • The Office of Insurance will contact the Program coordinator when the insurance packets are ready, at which point the department may:
    • Pick up packets for distribution; OR
    • Arrange an in-person orientation with an Office of Insurance representative to provide information, answer questions, and distribute the packets.
  • Please visit Overseas Travel Resources for information about insurance options.
  • Recommend that student travelers receive a consultation from the Travel Clinic offered at the Engemann Student Health Center or Eric Cohen Student Health Center. Please visit the clinics for additional information.

Step 4: Review Destination Restrictions Policy and Overseas Emergency Response Plan (prior to departure)

Review the university’s general plan for emergency response:

The first point of contact in an emergency is International SOS (Member ID 11BSGC000010), USC’s contracted health and safety emergency service provider for programs abroad: 215-354-5000, or 215-942-8226, or phlopsmed@internationalsos.com.

For questions about health insurance, please contact Valerie Hill at valerie.hill@med.usc.edu

For questions about contracts with institutions abroad, please contact Kana Sugita at kanay@usc.edu

For questions about roster data points or any concerns, please contact Rocio Morales at rociom@usc.edu

IMPORTANT: International travel approvals are not made or granted through Campus Support and Intervention, Campus Wellness and Crisis Intervention, or the Division of Student Affairs.