Student Study Abroad
Planning Travel Abroad for USC Students
The information and instructions provided here are for Program Coordinators planning or facilitating international trips to do so in a well-informed and safe manner, and to facilitate providing the required notice to the University about their travel for emergency purposes.
USC tracks all student travel, except personal. Department designated Program Coordinators (faculty/staff) act as liaisons between programs and the Office of Insurance, Strategic and Global Initiatives, and Campus Support & Intervention. All travel, including student-initiated travel abroad, are required to have a Program Coordinator. The University depends on Program Coordinators for their department’s data collection and crisis response.
Step 1: Submit Roster (6 weeks in advance)
- Program Coordinators email the complete Student Travel Abroad Template spreadsheet via email at firstname.lastname@example.org. Emails are automatically routed to both the Office of Insurance and Strategic and Global Initiatives.
- Coordinators supporting student-led travel for a recognized student group or organization must have students review The Student Handbook, Section G.3. Student-led International Travel. This document is not for programs organized or led by USC faculty or staff.
Step 2: Obtain Student Signatures (prior to departure)
Each coordinator must collect and document all of the signed forms listed below from all students participating in their program.
Step 3: Distribute Travel Insurance (prior to departure)
- The Office of
Insurance will contact the Program coordinator when the insurance packets are
ready, at which point the department may:
- Pick up packets for distribution; OR
- Arrange an in-person orientation with an Office of Insurance representative to provide information, answer questions, and distribute the packets.
- Please visit Overseas Travel Resources for information about insurance options.
- Recommend that student travelers receive a consultation from the Travel Clinic offered at the Engemann Student Health Center or Eric Cohen Student Health Center. Please visit the clinics for additional information.
Step 4: Review Destination Restrictions Policy and Overseas Emergency Response Plan (prior to departure)
Review the university’s general plan for emergency response:
The first point of contact in an emergency is International SOS (Member ID 11BSGC000010), USC’s contracted health and safety emergency service provider for programs abroad: 215-354-5000, or 215-942-8226, or email@example.com.
For questions about health insurance, please contact Valerie Hill at firstname.lastname@example.org
For questions about contracts with institutions abroad, please contact Kana Sugita at email@example.com
For questions about roster data points or any concerns, please contact Rocio Morales at firstname.lastname@example.org
IMPORTANT: International travel approvals are not made or granted through Campus Support and Intervention, Campus Wellness and Crisis Intervention, or the Division of Student Affairs.